Shibaura Institute of Technology
Social Media Policy: Guidelines for Members of the Faculty and Administration
Shibaura Institute of Technology (SIT) respects the freedom of all members of the SIT community to engage in speech, communication, and information dissemination at their own personal responsibility.
With the aim of actively returning the results of their education and research work to society, the members of our university faculty and administration constantly think about ways to contribute to and create partnerships with the community as they strive to create a university that is open to, and co-exists with, the community (Item5 in the Code of Conduct for Members of the Faculty and Administration of Shibaura Institute of Technology).
Safeguarding freedom of speech, however, presents the risk that irreversible issues may arise. For example, if you violate laws or regulations in your speech, you may be prosecuted under criminal or civil law. Because you are a member of the SIT faculty or administration, there is a high chance that your usage of social media (which refers collectively to such media and services as webpages, blogs, profile sites, Mixi, Facebook, LINE, Twitter, and YouTube) in particular has a great impact on the reputation and credibility of SIT as well, even if you are using social media as a private individual. Be fully aware that inappropriate and imprudent statements pose the risk of not only harming your own future but also tarnishing the name of all the schools set up under our school corporation, a name which our alumni and other related parties have built over the years and continue to build today.
As a member of the faculty or administration of a university, you are watched by society with a critical eye. We encourage you to conduct yourself with dignity in word and deed in your use of social media at your own personal responsibility, keeping in mind that you are a member of the SIT faculty or administration and remembering to give consideration to those around you.
- This Social Media Policy offers guidelines for social media you use as a private individual and also applies to (official) social media directly administered by SIT.
1. Follow Japanese Laws and Regulations
Comply with Japanese laws and regulations. As an employee of an educational institution, be particularly careful regarding copyrights, trademarks, patent rights, and other intellectual property rights. Unless you take the prescribed procedures, reprinting images, text, and the like without permission runs the risk of being a copyright violation. Take care also regarding portrait rights and other moral rights.
2. Obey Foreign Laws and Regulations as well as International Law
If you are conducting research overseas or traveling abroad, comply with the laws and regulations of the country you are in and with international law.
3. Comply with SIT Regulations and Others
Please make sure you read and comply with SIT regulations, including the SIT Employment Regulations, in your use of social media. Violations will be subject to disciplinary action under the SIT Employment Regulations.
4. Maintain Confidentiality and Take Care in the Handling of Confidential Information
You have the obligation of confidentiality with respect to groups with which you are affiliated, including SIT as well as organizations and companies related to SIT. If you leak information you obtained in the course of your work and it becomes a serious obstacle to the operation of SIT, you will be subject to disciplinary action under the SIT Employment Regulations (excluding releases of whistleblowing information under the Whistleblower Protection Act [Act No. 122 of 2004]).
5. Respect Human Rights and Ethics
In accordance with ethics and the basic principle of respect for human rights, remember to respect each person’s individuality and diversity and to accept each other’s differing views, philosophies, and ways of life. Libel that damages the reputation of an individual or group in a way that those involved can identify that individual or group constitutes defamation, whether or not the real name of the individual or group is given. Moreover, if the person or group experiences that as distressing, the person or group may sue for damages for emotional distress even if the incident does not constitute defamation.
6. Make Sure Information Is Accurate
Do not release unreliable or deliberately false information. Release accurate information. Moreover, if you notice an error, correct it immediately.
7. Include a Disclaimer
If you reveal that you are a member of the faculty or administration of SIT in your communication on social media, state clearly that the views and opinions expressed are your personal views and opinions. Remember that even if you do not state your identity and/or affiliation outright, there is a chance they may be determined.
8. Protect Privacy and Personal Information
Endeavor to protect your privacy and personal information, and follow the rules of the social media services you use. To mention anything related to the privacy or personal information of others, you must have their approval, in principle. Personal information includes not only real names, head-and-shoulder photographs, position titles, and affiliations, but also things they do. Releasing information on things you see another person doing constitutes a leakage of that person’s personal information and a violation of privacy, regardless of whether the person is a celebrity or not. If some kind of problem were to arise, the offended party has the right, under Japan’s Provider Liability Limitation Act, to demand the disclosure of identification information of the person who released the information.